# How to build your event agenda: sessions, topics and speakers

> Add sessions to your Medvento event with times, rooms and CME credits, break them into topics, assign speakers and show the programme on your event page.

Source: https://medvento.com/docs/events/build-the-event-agenda · Last updated: 2026-10-21 · Video: https://youtu.be/wL1YHmQ9eX0

To build your event's agenda on Medvento, open the **Agenda** tab, select **Add session**, enter the title, date, start and end time (plus an optional room, track, type, description and CME credits), and select **Next** to optionally add speakers and topics. Sessions must fall within the event's dates. The agenda feeds your public Agenda block, the session QR codes for check-in, and the CME hours on certificates.

## Before you start
* Create the event and set its dates: [how to create an event](https://medvento.com/docs/events/create-event). Sessions can only be on the event's dates.
* Invite your speakers first if you want to assign them while you add sessions: [how to invite faculty](https://medvento.com/docs/faculty/invite-faculty-to-an-event). Only confirmed faculty can be assigned.

## Step 1: Add a session
Open the event's **Agenda** tab. Sessions are grouped by day and ordered by start time. Select **Add session**.

<img alt="The Agenda tab with two sessions on one day, each with a Copy check-in link and an Edit button, and an Add session button." src="__img0" />

<img alt="The Add session dialog with title, date, start and end time, room, track, type, description and CME credits." src="__img1" />

| Field                | Required? | Rule                                                                                                               |
| -------------------- | --------- | ------------------------------------------------------------------------------------------------------------------ |
| Title                | Yes       | 1 to 200 characters                                                                                                |
| Date                 | Yes       | Must be within the event's dates, which the dialog shows                                                           |
| Start time, End time | Yes       | In the event's timezone. The end must not be before the start. The form does not allow a session to cross midnight |
| Room                 | No        | Up to 200 characters, for example "Hall A"                                                                         |
| Track                | No        | Up to 200 characters, for example "Cardiology"                                                                     |
| Type                 | No        | Up to 200 characters, for example "Workshop"                                                                       |
| Description          | No        | Up to 2,000 characters of simple formatting: bold, italics, lists and links                                        |
| CME credits          | No        | 0 to 1,000, in steps of 0.25                                                                                       |

Select **Next**. The session is saved at this point.

**Tracks and parallel sessions** are only the free-text Track and Room fields. Medvento does not check for clashes between sessions in the same room or with the same speaker, so check your own timetable.

## Step 2: Add speakers and topics (optional)
The second step lets you choose **Speakers** (confirmed faculty) and add **Topics** to the session. You can skip it with **Finish** and do it later from **Edit**.

* **Speakers:** each speaker can have a free-text role of up to 100 characters, such as Chairperson, Moderator or Speaker.
* **Topics:** a session can have topics, such as individual talks in a symposium. Each topic has a title of 1 to 200 characters and its own presenters. You can reorder, rename and delete topics.

## Edit or delete a session
Select **Edit** on a session. You can change any field and the speakers and topics. Deleting a session asks you to confirm. If you change something that affects CME credits for a session that has already started or has check-ins, Medvento asks you to confirm first.

If you later change the event's dates, a session outside the new dates is marked **Outside event dates**. Nothing moves or deletes automatically, so fix it yourself.

## What the agenda is used for
| Where                               | How                                                                                                                                                              |
| ----------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Agenda block** on your event page | Shows time, title, room, track, type and speakers with their roles, for each session. It does not show the description, topics or CME credits                    |
| **QR codes**                        | Each session has its own check-in QR code. **Copy check-in link** on the Agenda tab copies its link. See [session QR check-in](https://medvento.com/docs/attendees/qr-code-check-in) |
| **CME hours**                       | Session check-ins determine a delegate's CME hours                                                                                                               |
| **Abstracts**                       | An accepted abstract can be linked to a session topic on the Abstracts tab                                                                                       |

The public Agenda and Faculty blocks show speakers only when they are confirmed or assigned, and only once the event is out of its configuration stage.

## Frequently asked questions
### Can two sessions overlap?
Yes. Medvento does not check for clashes, so you can run parallel sessions. Use the Room and Track fields to show where each is.

### Can a session run past midnight?
The form does not allow it. End the session at the end of the day and add a second one if needed.

### Can I add a session outside the event dates?
No. The date must be within the event's start and end dates.

### How do I assign a speaker?
Assign confirmed faculty in the session's second step, in Edit, or from the faculty's row on the Faculty tab.

### Where do sessions appear for delegates?
On your event page, if you add an Agenda block.

## Next step
[Check delegates in with session QR codes](https://medvento.com/docs/attendees/qr-code-check-in) and [build your event page](https://medvento.com/docs/event-pages/build-event-page).